Panama Pre-arrival Verification Report

18 September 2020 |  C20038

Panama Maritime Authority has released MMC-380 for the measurements to Reduce PSC Detentions on Panamanian Vessels.

Ship Owners/ Managers/ Operators | Surveyors / Auditors

Panama Maritime Authority establishes measures to reduce Port State Control (PSC) detentions of Panama flagged vessels, with the cooperation of recognized organizations, shipowners and ship operators as well as other interested parties.

Measurements to be applied as preventive-corrective actions to reduce PSC detentions

Ship-Owners, operators, technical manager and Company Designated Person Ashore (DPA) together with Ship’s Master are responsible to establish on board a pre-arrival verification, taken into account the items listed below, which must be verified at least 24 hours before arrival at ports in order to avoid detentions and deficiencies.

  1. Validity of all Statutory Certificates (including annual/intermediate endorsements).
  2. Life-Saving Appliances (LSA) in general.
  3. Lifeboat falls (including renewal and reversal dates).
  4. Liferafts servicing (dates).
  5. Fire Fighting Systems & Equipment (in general).
  6. Emergency Fire Pumps (last test).
  7. Fire detention & alarm system (last service).
  8. Pyrotechnics (expiry date or expiration date).
  9. Records of weekly/monthly drills and equipment inspections (log book’s entries, SMS records).
  10. Nautical Publications & Charts (up to date).
  11. Oil Record Book + Oil Filtering Equipment (MARPOL 73/78 Annex I).
  12. Any outstanding statutory items and/or conditions of class (verify last class survey).
  13. Personnel Familiarization & Responsibility (ISM Code – Section 6).
  14. Maintenance of the Ship and Equipment (ISM Code – Section 10).
  15. Working & Living Conditions (MLC, 2006).

The objective evidence about these pre-arrival verifications conducted by the vessel, shall be maintained on board the vessel at all the time as evidence; which can be presented at request of Flag State inspector during the Annual Safety Inspection (ASI).

If on extraordinary issues, such as equipment failures or any others situation that cannot be resolve on board of the vessel immediately; Ship-Owners, operators, technical managers, DPA together or vessel´s Master, shall immediately coordinate the effective corrective actions, together with DromonClass and Segumar Offices. At the same time, PSC Authority shall be informed as requested by regulation 11 “Maintenance of conditions after survey”, SOLAS Chapter I.

In order to improve the information exchange regarding Port State Control (PSC) Inspections to Panamanian Flagged vessels, the Panama Maritime Authority requires that all Masters, Ship-Owners, Operators, technical managers, DPA and DromonClass send immediately to our Port State Control Section, all PSC inspections reports to

Relating to all deficiencies detected during a Port State Control Inspections; the corrective actions taken by the vessel shall be sent as soon as possible and duly documented, to Panama Port State Control Section using the “Correction of Deficiencies Reports” Form (F-253).

The PSC section also accepts as corrective actions:

  1. The format used by the company safety management system; describing the deficiencies, corrective actions, root cause analysis and preventive actions taken.
  2. The Occasional Survey report issued by DromonClass, issued during the vessel’s visit to verify the deficiencies raised and the corrective actions.

In the cases above indicated, where assistance is requested to Segumar Office, please submit the “Correction of Deficiencies Reports” Form (F-253), PSC Survey (inspection) report, related Statutory Certificates copy, and DromonClass survey report (i.e. Conditional or Single Voyage authorization). Authorizations granted by Segumar Offices shall not be considered as a “release letter” in case of a PSC detention.

For the full PMA Circular MMC-380, where the Segumar Offices are also indicated, please click here.

Act now

Owners/ Managers/ Operators of Panamanian flagged vessels should take into consideration above information and to ensure the PMA Notice’s provisions are enforced in order to avoid any Port State Control detention and/or imposed deficiencies.

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